Meetings & Events
Seamless logistics for high-stakes events. From board meetings to industry conferences, we provide comprehensive ground transportation management.
We Don't Just Drive. We Manage.
Corporate events have moving parts. Hundreds of them. True North VIP acts as an extension of your event planning team, handling the complex logistics of moving people safely and efficiently.
Whether you're organizing a board meeting at a Wall Street HQ or a 500-person conference at the Javits Center, we provide the infrastructure you need. This includes manifest management, on-site coordinators, and real-time communication channels.
We eliminate the "where is my car?" chaos. Our team stages vehicles, groups passengers, and ensures every VIP arrives on time and in style.
Board Meetings
Discreet, high-touch service for C-suite executives. S-Class sedans and on-site standby vehicles.
Conferences
Shuttle loops between hotels and venues (Javits Center, Piers). High-capacity motorcoaches.
Client Dinners
Evening transportation for VIP groups. Luxury SUVs and Sprinters for seamless restaurant transfers.
Company Offsites
Team transport to retreats in the Hudson Valley, Hamptons, or Princeton. Wi-Fi enabled vehicles.
The "Coordinator" Difference
Management
- On-Site Management Logistics managers to handle driver staging and passenger loading.
- Manifest Management We group passengers and assign vehicles from your raw attendee list.
Execution
- Venue Expertise Knowledge of loading docks and VIP entrances at major NYC venues.
- Consolidated Billing One invoice for the entire event, broken down by cost center.
Professional Meetings And Events
True North VIP provides comprehensive meetings and events solutions designed for corporate clients and event planners throughout the NYC metropolitan area. Our service combines professional chauffeurs, luxury vehicles, and operational expertise to deliver reliable transportation that meets the exacting standards of discerning clients.
Service Characteristics: This transportation service specializes in board meetings, annual conferences, corporate retreats. We maintain a diverse fleet of sedans, SUVs, and Sprinters to accommodate varying group sizes, luggage requirements, and service preferences. Each vehicle features premium amenities and undergoes rigorous maintenance protocols to ensure reliability and comfort.
Operational Standards: Our chauffeurs receive specialized training appropriate for this service category, including route optimization for NYC traffic patterns, professional client interaction protocols, and contingency planning for schedule adjustments. Real-time communication systems enable coordination between dispatch, chauffeurs, and clients throughout the service period.
Common Service Applications
Board meetings
This service application addresses specific client requirements for board meetings. Our professional chauffeurs and luxury vehicles ensure reliable, comfortable transportation that meets the standards expected by discerning clients throughout the service area.
Annual conferences
This service application addresses specific client requirements for annual conferences. Our professional chauffeurs and luxury vehicles ensure reliable, comfortable transportation that meets the standards expected by discerning clients throughout the service area.
Corporate retreats
This service application addresses specific client requirements for corporate retreats. Our professional chauffeurs and luxury vehicles ensure reliable, comfortable transportation that meets the standards expected by discerning clients throughout the service area.
Vehicle Options & Recommendations
We offer sedans, SUVs, and Sprinters optimized for this service type. Vehicle selection considers passenger count, luggage requirements, desired presentation level, and specific service protocols. Our fleet includes:
Executive Sedans
BMW 7 Series and Mercedes S-Class vehicles for 1-3 passengers with professional presentation and mobile office capabilities.
Luxury SUVs
Cadillac Escalade and Lincoln Navigator for 4-6 passengers with enhanced luggage capacity and premium comfort.
Service Area & Coverage
Primary Service Area: NYC five boroughs (Manhattan, Brooklyn, Queens, Bronx, Staten Island), Northern New Jersey (Jersey City, Hoboken, Newark, Short Hills), Westchester County (White Plains, Scarsdale, Rye), and Connecticut (Greenwich, Stamford, Fairfield County).
Extended Coverage: Service extends to regional destinations including Philadelphia PA (90-120 minutes from NYC), Boston MA (4-5 hours), Washington DC (4-5 hours), and Long Island's North and South Shores. Multi-state transportation coordinated for specific client requirements.
How to Book This Service
Request Quote
Submit service details including date, time, pickup/dropoff locations, passenger count, and specific requirements. Quote requests typically receive responses within 15-30 minutes during business hours. Corporate account holders access streamlined booking through dedicated portals.
Confirmation & Coordination
Receive email confirmation with reservation details, chauffeur contact information, and vehicle specifications. Our dispatch team coordinates all logistical details, including schedule monitoring and route optimization based on real-time traffic conditions.
Service Execution
Chauffeur arrives at scheduled time with professional presentation and service readiness. Direct communication channels enable coordination for any schedule adjustments or service modifications during the reservation period.
Professional Meetings And Events
True North VIP provides comprehensive meetings and events solutions designed for corporate clients and event planners throughout the NYC metropolitan area. Our service combines professional chauffeurs, luxury vehicles, and operational expertise to deliver reliable transportation that meets the exacting standards of discerning clients.
Service Characteristics: This transportation service specializes in board meetings, annual conferences, corporate retreats. We maintain a diverse fleet of sedans, SUVs, and Sprinters to accommodate varying group sizes, luggage requirements, and service preferences. Each vehicle features premium amenities and undergoes rigorous maintenance protocols to ensure reliability and comfort.
Operational Standards: Our chauffeurs receive specialized training appropriate for this service category, including route optimization for NYC traffic patterns, professional client interaction protocols, and contingency planning for schedule adjustments. Real-time communication systems enable coordination between dispatch, chauffeurs, and clients throughout the service period.
Common Service Applications
Board meetings
This service application addresses specific client requirements for board meetings. Our professional chauffeurs and luxury vehicles ensure reliable, comfortable transportation that meets the standards expected by discerning clients throughout the service area.
Annual conferences
This service application addresses specific client requirements for annual conferences. Our professional chauffeurs and luxury vehicles ensure reliable, comfortable transportation that meets the standards expected by discerning clients throughout the service area.
Corporate retreats
This service application addresses specific client requirements for corporate retreats. Our professional chauffeurs and luxury vehicles ensure reliable, comfortable transportation that meets the standards expected by discerning clients throughout the service area.
Vehicle Options & Recommendations
We offer sedans, SUVs, and Sprinters optimized for this service type. Vehicle selection considers passenger count, luggage requirements, desired presentation level, and specific service protocols. Our fleet includes:
Executive Sedans
BMW 7 Series and Mercedes S-Class vehicles for 1-3 passengers with professional presentation and mobile office capabilities.
Luxury SUVs
Cadillac Escalade and Lincoln Navigator for 4-6 passengers with enhanced luggage capacity and premium comfort.
Service Area & Coverage
Primary Service Area: NYC five boroughs (Manhattan, Brooklyn, Queens, Bronx, Staten Island), Northern New Jersey (Jersey City, Hoboken, Newark, Short Hills), Westchester County (White Plains, Scarsdale, Rye), and Connecticut (Greenwich, Stamford, Fairfield County).
Extended Coverage: Service extends to regional destinations including Philadelphia PA (90-120 minutes from NYC), Boston MA (4-5 hours), Washington DC (4-5 hours), and Long Island's North and South Shores. Multi-state transportation coordinated for specific client requirements.
How to Book This Service
Request Quote
Submit service details including date, time, pickup/dropoff locations, passenger count, and specific requirements. Quote requests typically receive responses within 15-30 minutes during business hours. Corporate account holders access streamlined booking through dedicated portals.
Confirmation & Coordination
Receive email confirmation with reservation details, chauffeur contact information, and vehicle specifications. Our dispatch team coordinates all logistical details, including schedule monitoring and route optimization based on real-time traffic conditions.
Service Execution
Chauffeur arrives at scheduled time with professional presentation and service readiness. Direct communication channels enable coordination for any schedule adjustments or service modifications during the reservation period.
Professional Meetings And Events
True North VIP provides comprehensive meetings and events solutions designed for corporate clients and event planners throughout the NYC metropolitan area. Our service combines professional chauffeurs, luxury vehicles, and operational expertise to deliver reliable transportation that meets the exacting standards of discerning clients.
Service Characteristics: This transportation service specializes in board meetings, annual conferences, corporate retreats. We maintain a diverse fleet of sedans, SUVs, and Sprinters to accommodate varying group sizes, luggage requirements, and service preferences. Each vehicle features premium amenities and undergoes rigorous maintenance protocols to ensure reliability and comfort.
Operational Standards: Our chauffeurs receive specialized training appropriate for this service category, including route optimization for NYC traffic patterns, professional client interaction protocols, and contingency planning for schedule adjustments. Real-time communication systems enable coordination between dispatch, chauffeurs, and clients throughout the service period.
Common Service Applications
Board meetings
This service application addresses specific client requirements for board meetings. Our professional chauffeurs and luxury vehicles ensure reliable, comfortable transportation that meets the standards expected by discerning clients throughout the service area.
Annual conferences
This service application addresses specific client requirements for annual conferences. Our professional chauffeurs and luxury vehicles ensure reliable, comfortable transportation that meets the standards expected by discerning clients throughout the service area.
Corporate retreats
This service application addresses specific client requirements for corporate retreats. Our professional chauffeurs and luxury vehicles ensure reliable, comfortable transportation that meets the standards expected by discerning clients throughout the service area.
Vehicle Options & Recommendations
We offer sedans, SUVs, and Sprinters optimized for this service type. Vehicle selection considers passenger count, luggage requirements, desired presentation level, and specific service protocols. Our fleet includes:
Executive Sedans
BMW 7 Series and Mercedes S-Class vehicles for 1-3 passengers with professional presentation and mobile office capabilities.
Luxury SUVs
Cadillac Escalade and Lincoln Navigator for 4-6 passengers with enhanced luggage capacity and premium comfort.
Service Area & Coverage
Primary Service Area: NYC five boroughs (Manhattan, Brooklyn, Queens, Bronx, Staten Island), Northern New Jersey (Jersey City, Hoboken, Newark, Short Hills), Westchester County (White Plains, Scarsdale, Rye), and Connecticut (Greenwich, Stamford, Fairfield County).
Extended Coverage: Service extends to regional destinations including Philadelphia PA (90-120 minutes from NYC), Boston MA (4-5 hours), Washington DC (4-5 hours), and Long Island's North and South Shores. Multi-state transportation coordinated for specific client requirements.
How to Book This Service
Request Quote
Submit service details including date, time, pickup/dropoff locations, passenger count, and specific requirements. Quote requests typically receive responses within 15-30 minutes during business hours. Corporate account holders access streamlined booking through dedicated portals.
Confirmation & Coordination
Receive email confirmation with reservation details, chauffeur contact information, and vehicle specifications. Our dispatch team coordinates all logistical details, including schedule monitoring and route optimization based on real-time traffic conditions.
Service Execution
Chauffeur arrives at scheduled time with professional presentation and service readiness. Direct communication channels enable coordination for any schedule adjustments or service modifications during the reservation period.
Frequently Asked Questions
How do you handle large group arrivals at airports?
Can you provide on-site dispatchers for our event?
Do you offer manifest management?
What vehicles are available for shuttles?
Can we brand the vehicles?
Plan Your Event
Connect with our events team to discuss logistics and vehicle needs.
Why Choose Us
- Dedicated Coordinators
- Manifest Management
- Consolidated Billing
Event Planner Approved
See why top NYC event professionals trust us with their VIPs
Andrew P.
Reliable Business Partner
"As a frequent business traveler, reliability is everything. True North VIP has never let me down - early morning flights, late night arrivals, they're always there on time with immaculate vehicles and professional service."
Steven W.
Consistently Outstanding Service
"Have been using True North VIP for over 2 years for all our corporate events and client meetings. Their attention to detail is unmatched, and they never disappoint. The fleet is always pristine and the chauffeurs are true professionals."
Marcus K.
Corporate Transportation Excellence
"We use True North VIP for all our executive transportation needs. Consistent quality, professional chauffeurs, and reliable service. They understand the importance of punctuality in business."
Catherine H.
Perfect for Special Occasions
"Booked their service for my parents' 50th anniversary celebration. The Mercedes was stunning, the chauffeur went above and beyond with courtesy, and they even had complimentary champagne waiting. Made the evening truly memorable!"
Richard B.
Exceptional Service from JFK to Manhattan
"Outstanding experience! The chauffeur was professional, punctual, and the vehicle was immaculate. Made our business trip seamless from start to finish. True North VIP exceeded all expectations."
Daniel S.
Luxury Service at Its Finest
"From booking to arrival, everything was handled with the utmost professionalism. The vehicle was spotless, amenities were top-notch, and the chauffeur's knowledge of NYC was impressive."
Jessica L.
Exceptional Airport Transfer
"Flight was delayed by 2 hours, but the chauffeur waited patiently and kept me updated. Professional service that goes above and beyond. Will definitely use again."
Alexandra M.
Perfect Wedding Transportation
"They made our special day even more perfect! The stretch limousine was gorgeous and the service was flawless. Every detail was handled professionally. Highly recommend for any special occasion."
Patricia R.
Hourly Service Perfection
"Needed transportation for multiple stops throughout the day. The chauffeur was patient, professional, and made excellent suggestions. Vehicle was comfortable and well-maintained."